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View Janitorial (General Cleaning) Request For Proposal Form

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CLEANING SCHEDULE

Please provide the cleaning days and hours if applicable, as well as, any important comments or notes concerning those days or hours.

Cleaning Days:*
Cleaning Hours:* : Start Time

: End Time
Comments:
JOB DESCRIPTION

Each main category includes one to many duties. Select the frequency for which you would like the duty completed, or select Not Included.

Some duties and locations have footnotes (i.e. Spray Coating 3). Click a footnote next to a duty or location to view a description of that footnote, or click here to view a description of all the footnotes. When you are finished viewing the footnote, use the "Back" key to go back to where you left off on the Form.
PROPERTY INFORMATION
  Cleanable Square Footage:*
  Number of Restrooms:*
  Number of Urinals:*
  Number of Toilets:*
  Number of Sinks:*
  Number of Elevator Cabs:
  Percentage of Floor Space that is carpet:
  Percentage of Floor Space that is stone:
  Percentage of Floor Space that is tile:
  Percentage of Floor Space that is wood:
  Lobby Areas Approximate Square Footage:
  Lobby Areas Wall Materials include the following:

Hold down the CTRL key on your keyboard while selecting to select more than one option.
VACUUM/SWEEP
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Hallways
  Common Areas
  Offices
  Lobbies
  Elevators
  Door/Entry Mats
  Stairwells
  Remove Carpet Spots
  Vacant Areas
HARD FLOOR CLEANING (SWEEP & MOP)
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Elevators
  Stairwells
  Restrooms
  Lobbies
  Office Suites
  Vacant Areas
  Hallways
SPECIAL HARDWOOD CLEANING
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Spray Buff Lobbies, Corridors, & Tenant Hallways w/ Spray Coating3
  Wax Tenant Resilient Tile Flooring3
  Strip & Wax
  Polish Granite or Marble Flooring2
  Machine-Scrub Restroom Flooring with Germicidal Detergent3
DUST
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  High Dusting1
  Base Boards
  Blinds & Window Coverings
  Walls
  Office Furniture
  Partitions & Modular Systems
  Around/Under Office Equipment
  Lobby Furniture
  Security Desk Furniture
WIPE CLEAN
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Lobby Fixtures
  Mail Depository
  Signage
  Lobby Furniture
  Baseboards & Electrical Fixtures
  Lobby & Exit Stairway Walls
  Hand Rails
  Clean All Glass Entry Doors
  Ceilings (Wash or Vacuum - Including Washable Acoustical Tile)
  Light Globes, Diffusers, & Fixtures
POLISH
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  All Brass, Stainless, and Metal Work2
  Wash Granite or Marble Walls4
  Polish Granite or Marble Walls, Columns, & Fixtures2
  Polish Wood Walls, Columns, & Fixtures2
RESTROOMS
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Urinals (Scour & Disinfect)3
  Toilets (Scour & Disinfect)3
  Sinks (Scour & Disinfect)3
  Urinals & Bowls with Scale-Solvent3
  Splash (Scour & Disinfect)3
  Tile Walls & Partitions (Wash & Polish)
  All Wall Surfacing (Damp Wipe)
  Mirrors (Wash & Polish)
  Powdershelves (Wash & Polish)
  Countertops & Enamel Surfaces
  Clean all Towel/Tissue/Napkin/Soap Holders & Dispensers
  Clean & Disinfect all Equipment Drains3
  Use Disinfectant Spray3
  Deodorant Bars or Scent Systems3
  Refill Air Deodorant Products3
  Paper Towels: Refill Products
  Toilet Tissue: Refill Products
  Toilet Protective Wrap/Tissue: Refill Products
  Facial Tissue: Refill Products
  Sanitary Napkins: Refill Products
  Soap: Refill Products
  Clean Restrooms (& Private Showers) in Tenants Suites
  Provide Refill Products Restrooms in Tenants Suites
ELEVATORS
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Dust & Wipe Clean Elevator Doors & Walls4
  Wipe Clean Metal Work & Saddles in Cabs4
  Vacuum Elevator Door Tracks & Saddles
  Remove Dirt, Paper Clips, Cigarettes, Chewing Gum, & Other Debris
  Maintain Elevator Floors
  Clean Garage Elevators (Same as Interior Elevators)
  Polish Metal Work Throughout2
  Polish Stone Throughout2
  Polish Wood Throughout2
  Wipe Clean Elevator Lobbies4
DOORS
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Wipe Clean (Glass Doors & Lobbies)4
  Wipe Clean Private Office Doors4
  Wipe Clean Metal Doorknobs, Door Saddles, & Kickplates4
WINDOWS
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Wipe Clean (Windows in Lobbies)4
  Wipe Clean Window All Interior Windows4
  Wipe Clean Window Sills4
  Wipe Clean Window Covering4
  Exterior Window Washing (Ground Floor Only)4
WASTE REMOVAL
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Wastepaper Receptables Emptied & Cleaned
  Replace Trash Liners
  Waste Recycling
  Cigarette Urns (Emptied & Cleaned)
  Cigarette Urns (Replace Sand Product)
DAY PORTER/MAID
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  Maintain Entire Lobby Areas
  Maintain All Garage Levels
  Maintain Perimeter of Building
  Sweep & Hose All Entrance Sidewalks & Plaza Areas
  Remove Snow from All Entrance Sidewalks & Plaza Areas
  Maintain All Landscaped Areas
  Maintain Elevator Cabs (Including Landings)
  Maintain All Lavatories (On All Floors)
  Maintain Entrance Door Glass
  Check & Stock All Restroom Supplies (i.e. Toilet Paper, Paper Towels, & Soap)
  Maintain All Corridors, Utility Areas, & Locker Rooms
REPORTING
  DUTY/LOCATION
FREQUENCY
   
Not Included
Daily
Weekly
Monthly
Quarterly
As Needed
  MSDS (Material Safety Data Sheets) Reports
  Poorly Functioning Plumbing or Other Mechanical Devices Reports
  Burned-Out Light Bulbs Reports
  Restroom Product Usage Reports
  Labor Hours/Activity Reports
  Safety Evaluations
  Tenant Concerns/Complaints
SUPPLIES, EQUIPMENT, & PERSONNEL


Indicate whether the contractor will need to supply the necessary supplies, equipment, or personnel needed to complete the job, or whether you, the property, will supply the product(s), equipment, or personnel.

SUPPLIES
  PRODUCT
FURNISHED BY
   
Vendor
Property
Not Applicable
  Restroom Sink Soap
  Restroom Paper Towels
  Restroom Tissue Paper
  Restroom Toilet Paper
  Restroom Toilet Protection Paper
  Deodorant Bars
  Restroom Deodorizers/Air Scent Systems
  Cigarette Urn Sand
  Germicidal Detergent, Cleaning Solutions, & Disinfectants
  Flooring Finishes & Waxes
  Polishes
  Disinfectants
  Acids
CLEANING EQUIPMENT
  PRODUCT
FURNISHED BY
   
Vendor
Property
Not Applicable
  Washing Equipment
  Steaming Equipment
  High Dusting Equipment
  Machine Scrubbers
  Vacuum & Sweeping Equipment
  Maid Carts, Utility Carts, & Dollies (to property manager's specs)
JANITORIAL PERSONNEL
  Janitorial Personnel are required to wear uniforms identifying Vendor:
  Janitorial Personnel are required to wear identification badges:
  All Janitorial Personnel are required to maintain the following employment status with Vendor Company (in either case, the Vendor is responsible for all applicable wages, taxes, insurance, & benefits of Janitorial Personnel):
INDEX

This section contains definitions for terms, materials, and other items, as well as, important standards and guidelines. Symbol refers to the number used to represent the referenced footnote.

  SYMBOL DEFINITION(S)
  1 High dusting includes dusting of all horizontal and vertical surfaces (above 6 feet) not cleaned during nightly cleaning; term shall exclude ceilings but shall include air diffusers, the backs of fixture lenses, wall hangings, walls, partitions, doors, overhead pipes, high moldings, window treatments, and light fixtures.

  2 Polish should be non-acidic polish.

  3 Germicidal detergent, disinfectants, deodorant bars, scent systems, acids, and floor finishes and waxes must be approved by property management.

  4 All cleaning products and chemicals must be approved by property management. Materials shall be delivered to the site in the original containers with the product name, manufacturer, chemical dates, and warnings plainly marked on the label. Material Safety and Data Sheets (MSDS) must be submitted for all such materials and no substitutions shall be made by contractor without prior written approval from property manager.

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