Home :: User Sign In :: Help
Acres Home Property Rep Registration Vendor Sign Up Site Tour View RFP Forms

View Landscaping (Exterior - General Maintenance) Request For Proposal Form

   << View Request For Proposal Forms
LANDSCAPING SCHEDULE

Please provide the landscaping days and hours if applicable, as well as, any important comments or notes concerning those days or hours.
 
Landscaping Days:*
Landscaping Hours:* : Start Time

: End Time
Time Restrictions:*
Comments:
LAND AREA SPECIFIC

Please provide either the total acres or total square footage for each category below. If you enter the acres the total square footage will automatically be calculated, if you enter the total square footage the total acres will be calculated.
 
Total Property Area: Square Feet
Acres
Total Landscaped Area: Square Feet
Acres
Total Landscaped Area with Irrigation System: Square Feet
Acres
Total Seasonal Bed Area: Square Feet
Acres
Total Turf Area: Square Feet
Acres
LANDSCAPE SPECIFIC

Please provide the total number of trees and the names of the plant varieties included on your property.
 
Number of Trees on Property:
Please list Names of Principle Existing Groundcover Varieties (up to 4): 1.
2.
3.
4.
Please list Names of Principle Existing Grass & Turf Varieties (up to 4): 1.
2.
3.
4.
Please list Names of Principle Existing Tree Varieties (up to 4): 1.
2.
3.
4.
Please list Names of Principle Existing Shrub Varieties (up to 4): 1.
2.
3.
4.
JOB DESCRIPTION

Each main category includes one to many duties. Select the frequency for which you would like the duty completed, or select 'Not Included'.

You also have the option of using the currently set default values pre-set by our property management experts. These default values are based on a typical office property using normal landscape practices in the South Central Region of the United States, but may or may not fit your particular project.

Click a footnote next to a duty to view a description of that footnote, or click here to view a description of all the footnotes.
 
GENERAL
  DUTY FREQUENCY
  Includes Routine Maintenance of Plant Materials and Irrigation Systems
  Protection of Property During Inclement Weather
TURF MAINTENANCE
  DUTY FREQUENCY
  Mowing (includes removal of clippings on same day)1
  Edging1
  Fertilization2
  Watering
  Aerification1
  Thatching
PEST CONTROL (PESTICIDES)
  DUTY FREQUENCY
  Application of Pesticides (turf)4
  Application of Pesticides (groundcover, beds, plants, & trees) 4
  Control of Rodents and Ants in Landscaped Areas 4
WEED CONTROL (HERBICIDES)
  DUTY FREQUENCY
  Weed & Disease Control (turf) 4
  Weed & Disease Control (groundcover, beds, plants, & trees)4
  Mechanical Weed Control within Beds or Around Plant Material4
  Weed Control of Paved Surfaces
GROUNDCOVER
  DUTY FREQUENCY
  Edging1
  Trimming1
  Fertilization2
  Watering
  Aerification1
SHRUBS, VINES, & COLOR BEDS
  DUTY FREQUENCY
  Pruning (to property manager's specifications)
  Removal of Dead Foilage & Trash
  Fertilization2
  Watering
  Seasonal Color Beds Replacement (per property manager's specifications)5
TREES
  DUTY FREQUENCY
  Trimming (limited to 12' high)
  Tree Stakes (checking & correcting)
  Fertilization2
  Watering
DRAINING, IRRIGATION, & WATERING
  DUTY FREQUENCY
  Hand Watering of any Areas Not Provided with an Irrigation System
  Removal of any Debris that Might Prevent Proper Flow
  Cleaning & Adjustments of Sprinkler Heads, Valves, & Pressure Reducers
  Minor Repairs of Irrigation System6
  Preventive Maintenance & Minor Repair of Controllers6
  Controllers - Adjustment of Watering (to property manager's specification)
  Controllers - Inspection of Operating Cycle & Sprinkler Effectiveness
  System Inspection
  Surface Drain Inspection & Cleaning
REPORTING & INSPECTIONS
  DUTY FREQUENCY
  Project Inspections
  Staff & Crew Labor Hours/Activity Reports
  Reports of any Storm Damage
  Reports of any Damage & Replacement Status of Plants
  Reports of Damage, Maintenance, & Repair of Irrigation/Sprinkler Systems
  Soil Analysis & Plant Testing
  Safety Evaluations
  Crew or Tenant Concerns/Complaints
PRODUCTS, EQUIPMENT, & PERSONNEL

Indicate whether the contractor will need to supply the product(s), equipment, or personnel needed to complete the job, or whether you, the property, will supply the product(s), equipment, or personnel.
 
PRODUCTS
  PRODUCT FURNISHED BY
  Fertilizer2
  Pesticides & Herbicides4
  Plant Material
  Mulch
EQUIPMENT
  PRODUCT FURNISHED BY
  Mowing, Edging, Aerification, Trimming, & Clean-up Equipment1
  Vehicles, Tractors, Trucks, etc.
SAFETY EQUIPMENT/GEAR
  PRODUCT FURNISHED BY
  Safety Vests (worn while near traffic or operating power equipment)
  Safety Cones (placed while near traffic)
  Safety Glasses (when operating power equipment)
  Hearing Protection (when operating power equipment)
  Hand Protection (when operating power equipment)
  Contractor Warrants that the Company & Equipment Complies with all Safety, OSHA, and Governmental Regulations
UNIFORMS (PERSONNEL)
  All Landscape Personnel are Required to Wear Uniforms Identifying Vendor
  Landscape Personnel Required to Wear Caps Identifying Vendor
  Landscape Personnel Required to Wear T-Shirts Identifying Vendor
  Landscape Personnel Required to Wear Identification Badges Identifying Vendor
LANDSCAPE PERSONNEL
  All Landscape Personnel are Required to Maintain the Following Employment Status with Vendor Company (the vendor is responsible for all applicable wages, taxes, insurances, and benefits of landscape personnel)
SEASONAL COLOR BED MAINTENANCE AND REPLACEMENT
REPLACEMENT FREQUENCY

You have chosen to change or replace your seasonal color beds 2.
 
NUMBER OF PLANT VARIETIES FOR EACH REPLACEMENT
You selected 3 plant varieties for replacement 1. Date of replacement 1:
You selected 2 plant varieties for replacement 2. Date of replacement 2:
PLANT VARIETIES FOR REPLACEMENT 1

Please choose variety 1 for replacement 1.
 
  Plant Varieties (Annuals):
See Zone Map
Other Variety:
  Square Footage of Coverage Area:
  Plant Spacing:
  Number of Plants:  Automatically Calculated
  Plant Container Size:

Please choose variety 2 for replacement 1.
 
  Plant Varieties (Annuals):
See Zone Map
Other Variety:
  Square Footage of Coverage Area:
  Plant Spacing:
  Number of Plants:  Automatically Calculated
  Plant Container Size:

Please choose variety 3 for replacement 1.
 
  Plant Varieties (Annuals):
See Zone Map
Other Variety:
  Square Footage of Coverage Area:
  Plant Spacing:
  Number of Plants:  Automatically Calculated
  Plant Container Size:
PLANT VARIETIES FOR REPLACEMENT 2

Please choose variety 1 for replacement 2.
 
  Plant Varieties (Annuals):
See Zone Map
Other Variety:
  Square Footage of Coverage Area:
  Plant Spacing:
  Number of Plants:  Automatically Calculated
  Plant Container Size:

Please choose variety 2 for replacement 2.
 
  Plant Varieties (Annuals):
See Zone Map
Other Variety:
  Square Footage of Coverage Area:
  Plant Spacing:
  Number of Plants:  Automatically Calculated
  Plant Container Size:
INDEX

This section contains definitions for terms, materials, and other items, as well as, important standards and guidelines. Symbol refers to the number used to represent the referenced footnote.

  SYMBOL DEFINITION(S)
  1 Mowing, Edging, Aerification

Mowing, edging, and aerification heights, widths, procedures, and schedules shall be approved by property manager. No mowing shall be permitted in wet conditions and care shall be exercised to prevent damage to trees and shrubs, fixtures, and irrigation systems.

  2 Fertilization

Fertilization types, specifications and amounts, procedures, and schedules shall be approved by property manager. Unless otherwise specified, turf fertilization shall be a minimum of six times per year, using 16-6-8 per 1,000 square feet. Landscape contractor shall apply all fertilizer and materials required to maintain healthy growth and/or correct mineral deficiencies affecting turf, plants, beds, shrubs, ground covers, and trees (for trees - price doesnot include deep root feeding). Contractor shall notify property manager 48 hours in advance of fertilizer application.

  3 Materials

All materials (i.e. chemicals, plant supplies, plant material, fertilizers, weed and pest control, irrigation materials, etc.) must be approved by the property manager (or authorized representative). Materials shall be delivered to the site in the original containers with the product name, manufacturer, chemical dates, and warning plainly marked on the label. Material Safety & Data Sheets (MSDS) must be submitted for all such materials and no substitutions shall be made by contractor without prior written approval from property manager.

  4 Pesticides and Herbicides

Pesticides and herbicides must be approved by the property manager (or authorized representative) and shall be mixed, applied, and disposed of in strict accordance within the guidelines by applicable state and local codes in terms of materials, methods, equipment, schedule, and weather conditions. Landscape contractor shall apply materials to maintain weed-free, pest-free, and disease-free turf, plants, bed, shrubs, ground cover, and trees (by either chemical or mechanical means).

  5 Seasonal Color

Landscape contractor shall maintain seasonal color beds and replace on a quarterly basis or other basis as directed by property manager (such replacement in an "extra work" item). The color change should be discussed and decided at least three months prior to the replacement. Contractor will make recommendation to property manager as to plant species and colors but property manager will have the final discretion for specific application. Contractor shall notify property manager when it is necessary to change color beds, and color must be replaced on a timely basis after notification. Color beds will not be void of plant material at any time, and unless otherwise directed, replacement plants must be of the same quality and size. Once the contractor has accepted color and completed installation has been approved by the property manager, the contractor will be responsible for replacing color plants at contractor's expense with the exception of vandalism or acts of God. Replacement of plants due to disease or maintenance problems shall be immediate.

  6 Repairs of Irrigation Systems

Landscape contractor shall be required to maintain and repair the irrigation/sprinkler systems (at the contractor's cost) as to keep it in the equivalent condition as it was in the beginning of the contract period. Any repairs made by the contractor will be directed by the property manager. Repairs to the irrigation/sprinkler system caused by conditions which the contractor has no direct control shall be paid for by the owner as "extra work", including repairs due to damage by vandalism, normal wear and tear, acts of God, or damage by third parties. It shall be the responsbility of the contractor to report such damage or equipment malfunctions to the property manager immediately.

   User Sign In:: Privacy Policy © 2007 The ACRES Network, LLC   
Powered by CAP5 Technology Solutions, LLC